At 4ERP for NGO Forum, we are committed to protecting the privacy and personal information of our users. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our Human Resource Management (HRM) system.
We collect the following types of information to support HR operations:
Employee Information: Name, employee ID, designation, department, contact number, email address, and date of joining.
Attendance and Leave Records: Daily attendance data, leave applications, approvals, and related logs.
Performance Data: Appraisal records, performance evaluations, and training participation.
Payroll Details: Salary, allowances, deductions, bank account details, and payment history.
Device and Usage Data: Device ID, operating system, crash logs, and location (only if location access is enabled for attendance verification).
We use the collected information to:
Manage HR functions such as employee records, attendance, leave, payroll, and appraisals.
Ensure smooth functionality, performance, and security of the system.
Provide support, resolve issues, and improve the overall user experience.
Fulfill internal reporting, compliance, and audit requirements.
We do not sell, rent, or trade your personal information. We only share data under the following conditions:
With authorized personnel within NGO Forum for legitimate HR and administrative purposes.
With trusted third-party service providers who support our platform, under strict confidentiality agreements.
When required by law, regulation, or in response to valid legal processes.
We implement appropriate administrative, technical, and physical safeguards to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These include data encryption, secure access controls, and regular security audits.
As a user of 4ERP, you have the right to:
Access the personal information we hold about you.
Request correction or deletion of inaccurate or outdated information.
Withdraw consent for optional data collection, where applicable.
We retain your information for as long as necessary to fulfill HR, legal, or regulatory requirements. Archived data may be securely stored for auditing and historical purposes.
4ERP for NGO Forum does not display advertisements or integrate third-party services that collect personal data without your knowledge or consent.
We may update this Privacy Policy periodically. If changes are made, we will notify users through in-app s or official communication channels. Continued use of the system after changes are posted constitutes acceptance of the revised policy.